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At Sandicliffe Motor Group your privacy is important to us, and this privacy notice explains what
personal data we collect form you, how and why we use it, and how you can correct any inaccuracies.
We take your privacy seriously and are fully committed to adhering to the guidelines published in the
United Kingdom Data Protection Act and the General Data Protection Regulations (EU) 2016/679 which is
applicable from the 25th May 2018.
You can contact us in relation to your privacy and this notice by emailing email@example.com or writing to us at.
Data Control Team
127 Nottingham Road
Sandicliffe collects data from you both directly, when you send us an enquiry online, over the phone or
in one of our dealerships, and indirectly, for example interacting with our website. We may also obtain
data from third parties.
The data we collect varies on the interactions you make with us, and the products you purchase. This data
Name & contact information - e.g. First & last name, email address, mailing address, phone number and
permission on how we use these to contact you.
Financial data - e.g. Your date of birth, proof of identification, credit history information and proof
of income and residence.
Payment data - e.g. Your payment instrument number (for example credit card number) and the security code
associated with your payment. These details are handled by a payment provider and we never store your
Behavioural data - e.g. how you use our online products and services, information from communications
sent between us such as emails & phone calls, the devices and technology you use to access our online
service and the location you access it from,
Vehicle data - e.g. Your vehicles servicing & MOT history, registration number and date.
Legally required data - e.g. A copy of your driving licence when using a courtesy car in case of any
motoring offences, you and your vehicle may be present on CCTV recordings from visits to our
We also collect information you provide to us and the content of any messages you send to us
electronically, by post and over the telephone. Any phone conversations may be monitored and
When you use our website, we may record how you use our site to help us improve the online service we
provide to you.
We may collect personal data about you when you interact with us by any means and receive data from
third-party companies, for example when they provide you with a service which has been arranged by
Data you give to us -
Data when you use our services -
Data from third parties -
We use this to provide you with the best experience we can, including using your data to make sure we are
providing you with information that is relevant and specific to you and your vehicle. We may use your
information to contact you about new products which may be of interest as well as safety and maintenance
information, and to show you more relevant advertising using 3rd party platforms.
Providing our products - We use your data to provide you with products, such as vehicles, servicing and
repairs to your vehicle and offer financial services. We require this data to meet the legal
requirements for providing you with these products and services. We also use your data to offer you high
levels of customer service and support. We use data to develop aggregated analysis and intelligence that
enable us to operate, protect, make informed decisions and report on the performance of our
Communications - We use data we collect from you to communicate with you and personalise these
communications to make them relevant to you. We may contact you by phone, email, letter or SMS to inform
you of any safety or maintenance work which is due or overdue on your vehicle, to provide you with
information relevant to you and your current vehicle, to update you regarding your vehicle status, to
give you information which you have requested, to request feedback about a service you have received
from us or to let you know when a contract for a product or service you have purchased from us is
ending. You can also consent to receive relevant promotional communications from us by email, SMS, post
Advertising - We may use data which we collect in your interactions with us, and some 3rd party services
to show advertising. For example:
When you visit our website, your browser stores a unique identifier in a cookie, which is then used by
3rd parties such as Google or Bing to show you adverts relevant to the products or services you have
viewed on our site. We may also share this data with third parties, such as Facebook so that they can
deliver our advertisements to you within their platform.
The ads that you see may also be based on data we process about you, such as your previous transactions
with us, search queries or the content you view. We will hold indirectly obtained data for advertising
purposes for 90 days. We may share reports with the third parties we use for advertising on the
performance of the campaign, but this is aggregated and will never contain personally identifiable
There are different lawful grounds we rely on to use and collect your personal information, including
Contract, Legitimate Interests, Legal or Regulatory Obligations, Vital Interests and Consent.
Contract - When the use of your personal data is needed to perform our obligations of a contract we have
with you, or to take steps you request before entering into a contract. This could include entry into a
competition or contracts for services we broker or directly provide to you.
Legitimate Interest - We may use your data to fulfil our legitimate business interests where we have
ensured your information and your rights to that information have been protected. Some examples of this
may include using your data to understand our products, services and marketing activity and take steps
to improve them; to identify products and services which are likely to be of interest to you and share
these offers and information with you; to personalise your experience both online and within our
dealerships; to communicate important safety information to you and to detect or prevent fraud,
security, safety or privacy issues.
Legal or Regulatory Obligations - Where we believe it necessary we may use your information to comply
with a legal or regulatory obligation we must meet. This could be information from an accident report
for Health and Safety records or for taxation and auditing purposes.
Vital Interests - In limited circumstances we may believe it is necessary to use your information to
protect your own or someone else’s safety or vital interests.
Consent - We will rely on your consent to collect information from you such as cookie information and to
send you promotional messages. For instances where we require your consent to use your data you have the
right to withdraw your consent at any time.
We only share your personal data with your consent or when it is necessary for us to provide you with a
product you have requested or purchased. We may also share data with companies working on our behalf or
when it is required by law. We never sell or rent your data to third parties.
When you purchase a product or service from us where we act as a broker or franchisee we will share your
data with the manufacturer (listed below) or service provider to enable them to provide it to you.
We proudly represent - Ford of Britain, Mazda Motors UK, Nissan Motor (UK) and Kia Motors (UK)
If your enquiry leads to the purchase of a new car for the purposes of warranty, registration & safety
compliance we will share this information with the relevant manufacturer.
We may also share your data with companies we use as agents, for example to provide customer service
support or to assist us with protecting, cleansing, managing and securing our systems and databases.
They must abide by this data privacy notice and are not allowed to use the personal data they receive
from us for any other purposes.
Our websites may offer you the opportunity to share or follow information about Sandicliffe using third
party social networking functionality such as ‘share’, ‘like’ or ‘follow’ buttons. Our website may also
contain links to and from the websites of our partner networks and manufacturers.
We offer you various social media functionality options to generate interest towards our services among
members of your social networks and to give you easy access to new information about us and our
products. You should be aware that sharing personal information within a social network may result in
the being collected by the provider of that social network, this could result in your information
becoming publicly available in internet search engine results.
In the event you follow any links to social media or other external links, these websites will have their
own privacy policies and we do not accept any responsibility or liability for these. We would always
advise you check those policies before submitting any information to those websites.
to collect data. Cookies are small text files which allow us to store your preferences, provide relevant
advertising and analyse how our website and online services are performing.
Storing your preferences - This enables us to maintain your preferences over time and make your
experience on our site more relevant. For example, if you enter your location information to show
vehicles closest to you we will store this, so you will still see relevant information when you return
to the website.
Efficiency - This helps us to find out what the website doesn’t do well to make improvements and to make
features that you use more efficient.
Analytics - We use these to gather usage and performance data, for example counting how many unique
visitors have visited a web page. This data is aggregated and there is no personal identifiable
Advertising - We use these to collect data about your online activity and make our online adverts more
relevant to the products and services you have shown an interest in. You can opt out of interest-based
advertising by visiting Your Ad Choices www.youradchoices.com.
cookies are accepted to improve your experience on our website as you will not be able to use all
features on our site without them. These features are not limited to but may include -
Below is a list of the main cookies we use and what they add to our website.
We are committed to protecting the security of your personal information using a variety of security
technologies and procedures. We are also Cyber Essential certified to demonstrate our commitment to
cyber security, and ultimately protecting your data.
We will do everything within our power to keep your information safe, however data transmission via the
Internet is not completely secure therefore we cannot guarantee the security of your data in transit.
Once we have received your information we will use clear policies and procedures to protect your data
from unauthorised access, use or disclosure. We will never ask you to email sensitive information such
as password details, payment details or personal banking information.
If you suspect you are a victim of fraud, please report this to the police through ‘Action Fraud’ via the
website www.actionfraud.police.uk or by calling 03001
232 040. We would also advise you contact the Information and Commissioners Office (ICO) via the website
We store your data on secure, protected servers inside the EU. Most of our partner networks are mainly
based inside the EU but some may be based outside and these countries may have different data protection
rules. We will take measures to ensure that any such transfers comply with applicable data protection
laws and that your data remains protected to the standards described within this privacy notice. You can
read about the EU e-privacy Directive and the UK’s Privacy and Electronic Communications (EC Directive)
(Amendment) Regulations 2011 at ico.org.uk.
You can request a copy of the information we hold on you at any time and make choices about how we
collect and use your data, including what information we hold about you and your communication
If you wish to request a copy of the information we hold about you, you can email us at firstname.lastname@example.org or send a written request to:
We will respond to requests to access or delete data within 30 days. If you are concerned we are not
using your data in accordance with these processes and not meeting our legal obligations or you are not
satisfied with our response to your data request you can refer to the Information
Commissioner’s Office (ICO).
You can choose whether you wish to receive communications from us by phone, email, SMS or post at any
time. If you receive an email or SMS and wish to unsubscribe you can follow the directions in the
message. You can unsubscribe for any form of communication by using this web form. This does not apply
to mandatory communications which are part of the service we provide to you or important safety
information regarding your vehicle.
You can control your cookie settings within your browser, the following links give more information on
how to do this - Chrome, Internet Explorer, Firefox and Safari.
Our data retention periods are reviewed regularly, and we only hold your personal information if deemed
necessary for the required use, to meet legal requirements or as stated in any contract we have in place
This privacy notice may be updated at any time so we recommend you review it regularly.
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At Sandicliffe, we believe in Treating Customers Fairly. Sandicliffe is a trading name of
Sandicliffe Ltd. Registered in England and Wales No with company registration number 03193805.
Registered office: 154 Welford Road, Leicester LE2 6BW. To improve our quality, calls may be
recorded for training and monitoring purposes.
Sandicliffe Limited is an Appointed Representative of Automotive Compliance Ltd, which is authorised
and regulated by the Financial Conduct Authority (FCA No 497010). Automotive Compliance Ltd’s
permissions as a Principal Firm allows Sandicliffe Limited to act as a credit broker, not as a
lender, for the introduction to a limited number of finance providers and to act as an agent on
behalf of the insurer for insurance distribution activities only.
‘Used Car Disclaimer’
Some of our vehicles have been sourced from Manufacturer buy back schemes or selected Fleets. As a
result whilst we can confirm the number of registered keepers we cannot confirm how many drivers a
vehicle has had. We can confirm that the vehicle has passed a comprehensive 75 point check carried
out by a manufacturer approved technician and has a full HPI Provenance check meaning we can
guarantee its lifetime history.
© Copyright 2019 Sandicliffe Ltd.
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